The Annual General Meeting (AGM) will be held on Tuesday, May 22 at 6pm at the CCC.
The AGM is open to
all members of the WNGHA. We encourage everyone to come out and get involved in
Please Note: All constitution amendments and policy changes will be posted here at least 20 days prior to the AGM
Members may nominate candidates for election to the Executive Board in writing and must be received by the Secretary at least 20 days in advance of the AGM. All such nominations must have nominator, a seconder and permission from the candidate. All Proposed amendments to the Constitution, By-Laws, Regulations or Rules must be received in writing by the secretary at least 30 days prior to the Annual General Meeting.
PLEASE NOTE: in order to be elected to the Executive Board, you must be nominated for a position. Only positions with no open nominations will become open to the floor for nominations at the AGM
Please email any nominations to Jennifer Ashley, Secretary at [email protected] by Wednesday, May 2, 2018 and any amendments to Jennifer Ashley, Secretary at [email protected] by Sunday, April 22, 2018 or fill out our online forms linked below:
WNGHA Executive Nomination Form
WNGHA 2018 Notice of Motion Form
It would be an asset to the association to have some new members join the executive, become volunteers for fundraising events, and help to shape the future of the West Northumberland Girls Hockey Association. It is a venue for all members to express their opinion (positive and negative) and to bring new ideas to the table. The WNGHA executive always strives for the best, and the more diverse the input, the better the decisions tend to be. Please consider attending this year's AGM and possibly sitting on next year's executive.
2017 AGM Minutes
Click here to access previous WNGHA Executive meeting minutes
Taken from the WNGHA Constitution
Article 8. Executive Board Election Process:
Nominations need to be submitted 20 days prior to the AGM. Applicants have one week to accept the nomination. Any remaining open positions, at the time of the AGM, may be nominated from the floor.
Once all of the nominated positions have been filled, the Chair may call for floor nominations for vacant positions on the Board.
The voting process is done by written secret ballot.
Article 9. Executive Board Vacancies Post-AGM:
Any vacancy for the Board may be filled for the current year of the vacated term if appointed by the President and approved by the Board in office provided there is a quorum of Board Members. A Board Member may be appointed to a second position, but may not hold more than two (2) positions at any such time.
Article 10. Annual General Meeting:
The Executive Board shall announce the Annual General Meeting of the WNGHA. Such Annual General Meeting shall occur on or before June 15th
The agenda for the Annual General Meeting must include:
a) The minutes of the preceding Annual General Meeting;
b) The presentation of the Annual Financial statements for the current season which is in accordance with generally accepted accounting principles;
c) The election of Officers and Directors;
d) The ratification of By-Laws made by the executive board.
Article 17. Annual General Meeting:
• All Proposed amendments to the Constitution, By-Laws, Regulations or Rules must be received in writing by the secretary at least 30 days prior to the Annual General Meeting
• Members may nominate candidates for election to the Executive Board in writing and must be received by the secretary at least 30 days in advance of the AGM. All such nominations must have nominator, a seconder and permission from the candidate. Additional candidates to the Executive Board may be nominated from the floor providing they meet the above criteria (nominator, a seconder and permission from the candidate.)
• At least 20 days in advance of the AGM, the notice of the Annual General Meeting, the agenda, the slate of candidates, all proposed amendments to the By- Laws will be posted on the WNGHA web page.
• All changes to the Regulations, Rules and Policies made during the year by the Executive Committee as authorized in the constitution Article 9 must be included on the list of amendments sent out by the Secretary
2018 AGM Booklet